Social Security Notification

In compliance with FL Statute 119.071(5), this document serves to notify you of the purpose for the collection and usage of your Social Security number. 

Gulf Coast Community College collects and uses your social security number only for the following purposes in performance of the College’s duties and responsibilities. To protect your identity Gulf Coast Community College will secure your SS# from unauthorized access, never release your SS# to unauthorized parties, and assign you a unique employee/student identification number.  This unique ID number is used for all associated employment and educational purposes at GCCC.

Human Resources Department
Your SS number is used for legitimate business purposes in compliance with

• Completing and processing the Federal I-9 (Department of Homeland Security)
• Completing and processing Federal W4, W2, 1099 (Internal Revenue Service)
• Completing and processing Federal Social Security taxes (FICA)
• Processing and Distributing Federal W2 (Internal Revenue Service)
• Completing and processing quarterly Unemployment Reports (FL Dept of Revenue)
• Completing and processing Florida Retirement Contribution reports (FL Dept of Revenue)
• Workers Comp Claims (FCCRMC and Department of Labor)
• Completing and processing Direct Deposit Files (Bank of America, ACH)
• Completing and processing 401(a), 403(b) and 457 contribution reports
• Completing and processing group health, life and dental coverage enrollment
• Completing and processing various supplemental insurance deduction reports

Admissions Department
Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSN’s to the Internal Revenue Service.  This IRS requirement makes it necessary for community colleges to collect the SSN of every student.  A student may refuse to disclose his or her SSN to the college, but the IRS is then authorized to fine the student in the amount of $50.00.

In addition to the federal reporting requirements, the public school system in Florida uses SSN’s as a student identifier (section 229.559, Florida Statutes-new school code section 1008.386).  In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition form one education level to the next.  All SSN’s are protected by federal regulations Family Educational Rights and Privacy Act (FERPA) and are NEVER released to unauthorized parties.