DO NOT submit this form unless your dates and times have been scheduled.

* By checking this box, you verify that you have already scheduled your event date with the appropriate GCCC personnel. All GCCC related events (including high school dual-enrolled events), must be scheduled with Elizabeth Kelly (x 3806). If an event is community related and or involves renting the theatre, dates must be scheduled with Beth Bennett (3808).

PLEASE NOTE:  If the date, times or technical requirements of your event change, you are responsible for informing ALL of the proper people and confirming those times and dates. (the event scheduler and the technical director).

Name of your event:*   at the Amelia Center Theatre (please use this name for facility in your publicity, fliers, signs, etc.)  

• *What is the time frame of your event?*
  •   (time) Begins on   (date)    
  •   (time) Ends on   If more than one meeting, please contact us for exact times.    
  • Number of days. If more than one day, please contact us for exact times each day.

  * The actual public activity for which the theatre is being used, exclusive of any set-up or preparation time.

• How much time is needed immediately before your event for setting up or preparing on-site displays, staging, or exhibits (additional time may be subject to additional changes).
  • Number of Hours
  • NOTE: Once a time frame has been established during which you may have access to our facilities, no variance should be expected so as not to interfere with other scheduled activities or GCCC classes or to inconvenience your participants or audience. Please be specific in your request and INFORM ALL PARTICIPANTS that NO ONE may enter the space outside of those times. A technician must be present while the user sets up and takes down decorations, equipment, etc.
    ONLY THE TECHNICIAN MAY OPEN THE THEATRE DOORS.
• NOTE: Removal of property after event.
  • Once your event concludes, it is essential that you remove all equipment, displays, staging, or exhibits you may have brought into our facility before leaving the premises.

• What space in the Amelia Tapper Center for the Arts will your event use?
  
  • The Amelia Center Theatre (stage and seating area)
  • Dressing rooms backstage (2)
  • Orchestra pit
  • Ticket Booth
• What amount of parking space do you anticipate your event to require?
  • 1-99 vehicles
    100-199 vehicles
    More than 200 vehicles
  • Note: For activities scheduled during the regular GCCC class-day, parking for large numbers of vehicles is, of course, severely limited and subject to certain parking restrictions which are enforced through ticketing. Green curbs are for faculty only; ticketing is rigidly enforced for these spaces.
  • Due to limited parking, events bringing busses or vehicles with trailers need to contact our VPA office at 872-3889.

• Which of the following equipment categories will your event require? Note: Use of some equipment may be subject to additional charges for equipment and/or staff.
  
  • For Stage Set-up please see section below.
  • Additional Lighting - All use-contracts allow a "general illumination" set-up: even white light across the stage for the entire event. If additional lighting is required, please check this box and fill out section below.
  • Additional Sound - All use-contracts allow a "general public-address" set-up: use of up to three general purpose (Shure SM 57/58) microphones at a single volume setting. These microphones are plugged into the wall. If additional sound support is required, please check this box and fill out section below.
  • Additional Rigging - All use-contracts allow use of a normal hanging plot consisting of the main drape (blue), three legs (black), three borders (black), the mid-stage traveler (black), and the cyclorama (white). If your event includes additional banners, drops or antyhing that must "fly" please check this box and fill out the section below.

IMPORTANT INFORMATION

Use of the following are not allowed:

• Use of Grand Piano (extra cost involved)
• Use of chairs on-stage
  Quantity
• Use of tables onstage
  Quantity
• Use of tables Front of House in the gallery/hallway - please fill out a work order for set up and take down of tables in front of house.
  Quantity
• Use of lectern(s) - please specify which one(s)
  Wooden Podium
  Blue Podium
• Use of risers.
• Use of projector and screen (for PowerPoint or video)
• Use of other furnishings - please specify
  

For theatrical events please send a drawing of your stage setup. DO NOT SEND VIA COURIER!

If extra handicap needs please specify below.

For Example: number of wheelchairs/listening devises.

NOTE: These are always available in limited quantity, but if large numbers are required, please specify.

• All use-contracts allow a "general illumination" set-up: even white light across the stage for the entire event. Does your event require additional lighting (as follows)?
  
  • Dimming or toggling (on/off) of stage lighting (Requires additional personnel)
  • Use of color media* in stage lighting * The Amelia Center Theatre generally maintains a moderate inventory of the following colors (Roscolux):

    #02 (Bastard amber) #12 (Straw) #27 (Medium red) #33 (No color pink)

    #47 (Light rose purple) #60 (No color blue) #80 (Primary blue) #91 (Primary green)

  • Use of follow spotlight(s) (Requires additional personnel)
  • Use of an alternate hanging plot (user must provide a clearly-drawn standard light plot a minumim of 60 days prior to the event)
  • Use of the pre-programmable lighting cue system

• All use-contracts allow a "general public-address" set-up: use of up to three general purpose (Shure SM 57/58) microphones at a single-volume setting. Does your event require additional sound (as follows)?
  • Use of additional general-purpose microphones
    Quantity
  • Use of wireless microphones (handheld only - no lavaliers or other wireless mics available)
    Quantity
  • Use of specialized-use microphones (area-floor/suspended, condensers, pressure-zone, large-diaphragm)
  • Use of playback equipment* (audio cassette, Minidisk, DAT, or CD available by advance arrangement) Use of cassette tapes is discouraged due to sound quality.
  • Use of on-stage monitors or fold-back system
  • 'Mixing' of sound* (dynamic use of control console for continuous monitoring and alteration of relative levels of individual microphones or sound sources during the event.)

• All use-contracts allow use of the existing podium, up to a dozen chairs on-stage, and a normal hanging plot consisting of the main drape (blue), three legs (black), three borders (black), the mid-stage traveler (black), and the cyclorama (white). Does your event require additional staging or use of the rigging system*?
  • Use of rigging system to 'fly'/hang drops, banners, curtains, etc. * User must have secured approval by the Technical Specialist of floor plans, hanging plots, stage diagrams, and any special equipment to be brought in by the User, at least three weeks prior to the event.

If booking a professional company, please forward technical riders to Tori Howsden.

• House personnel (personnel assigned to duties relating to audience relations and functions "out front" of the stage)
  • House Manager*: all events are required to have a GCCC staff house manager on duty at all times. His/her duty is to manage the audience, oversee the public areas and coordinate with the box office staff, security, and the technical staff.
    For GCCC internal events, a house manager must be provided by the department using the facility. The House Manager reports to the Technical Specialist. Please forward the House Managers manual to the person selected to be House Manager. House Manager Manual
  • Box Office: Required if tickets are to be sold 'at the door' for the event. Must use the Box Office. Personnel must be provided by the User. Reports to the House Manager. They must report to the House Manager and open the Box Office AT LEAST an hour and a half BEFORE the scheduled start of the event.
  • Ushers: Strongly suggested if a crowd of more than 200 is expected, or if programs or tickets must be handled. Personnel must be provided by the User. Their duty is to seat the audience, distribute programs, and inform the House Hanager of questions or problems relating to the audience. They report to the House Manager. They must report to the House Manager AT LEAST an hour BEFORE the scheduled start of the event.
• Technical/production personnel (personnel assigned to set-up/operation of technical systems) A Technical Specialist is provided will be present the entire time the theatre is in use. His/her duty is to supervise set-up and to assure the safe and proper operation of technical equipment. This is the only person who may unlock the doors and allow access.
  • Technical Assistants*: Required if more than one equipment area is used (sound, lights, rigging, etc.). Their duty is to safely and correctly operate the technical systems to which they are assigned. They report to the Technical Specialist.

If news media is expected at event, click here:

Will you be charging admission?

*If this is a GCCC event, name of House Manager for your event:  
Telephone extension:

Please check here if you are sending any additional materials- for example: stage plot, light plot, line set schedule or any other event related paperwork.

Within 3 business days of submission, you will receive an email confirming that the technical needs can be met and your event is confirmed.

By submitting this form you understand that this form must be submitted 3 weeks prior to event. An event is not confirmed until it has been determined that technical needs can be met and the event is approved by the Technical Specialist.