Amelia Center Theatre User Questionnaire

PLEASE NOTE:  If the date, times or technical requirements of your event change, you are responsible for informing ALL of the proper people and confirming those times and dates. (the event scheduler and the technical specialist).

TIME:

* What is the time frame of you event?

* The actual public activity for which the theatre is being used, exclusive of any set-up or preparation time.

How much time is needed immediately before your event for setting up or preparing on-site displays, staging, or exhibits (additional time may be subject to additional changes)

NOTE: Once a time frame has been established during which you may have access to our facilities, no variance should be expected so as not to interfere with other scheduled activities or GCSC classes or to inconvenience your participants or audience. Please be specific in your request and INFORM ALL PARTICIPANTS that NO ONE may enter the space outside of those times. The Technical Specialist must be present while the user sets up and takes down decorations, equipment, etc.
ONLY THE TECHNICAL SPECIALIST MAY OPEN THE THEATRE DOORS.

NOTE: Removal of property after event.
Once your event concludes, it is essential that you remove all equipment, displays, staging, or exhibits you may have brought into our facility before leaving the premises.

SPACE:

Please tell us your space requirements

Note: For activities scheduled during the regular GCSC class-day, parking for large numbers of vehicles is, of course, severely limited and subject to certain parking restrictions which are enforced through ticketing. Green curbs are for faculty only; ticketing is rigidly enforced for these spaces.

Due to limited parking, events bringing buses or vehicles with trailers need to contact our VPA office at 872-3886.

PROHIBITED ITEMS:

• Fire or Flame
• Glitter of any kind
• Live plants, food or drinks
• Pyrotechnics or weapons
• Caustic or noxious chemicals
• NO TAPE OF ANY KIND ON STAGE FLOOR OR OTHER PLACES IN THE FACILITY.
• It is best to ASK first about bringing in questionable items.

STAGE SETUP:

For theatrical events please send a drawing of your stage setup. DO NOT SEND VIA COURIER!

AUDIENCE:

LIGHTING REQUIREMENTS:

May required additional personnel

All use-contracts allow a "general illumination" set-up: even white light across the stage for the entire event.

SOUND REQUIREMENTS:

May required additional personnel.

All use-contracts allow a "general public-address" set-up: use of up to three general purpose microphones at a single volume setting. These microphones are plugged into the wall.

STAGING/RIGGING REQUIREMENTS:

All use-contracts allow use of the existing podium, up to a dozen chairs on-stage, and a normal hanging plot consisting of the main drape (blue), three legs (black), three borders (black), the mid-stage traveler (black), and the cyclorama (white).

* User must have secured approval by the Technical Specialist of floor plans, hanging plots, stage diagrams, and any special equipment to be brought in by the User, at least three weeks prior to the event.

USER'S PERSONNEL:

Please identify your staffing plans

House Manager: All events are required to have a house manager on duty at all times. Personnel must be provided by user. His/her duty is to manage the audience, oversee the public areas and coordinate with the box office staff, security, and the theatre staff.

For GCSC internal events, a house manager must be provided by the department using the facility. The House Manager reports to the Technical Specialist. A copy of the House Management Manual will be sent to you via email upon approval of this form. It is your responsibility to forward it to your House Manager.

Box Office: Required if tickets are to be sold at the door for the event. Must use the Box Office. Personnel must be provided by the User. Reports to the House Manager. They must report to the House Manager and open the Box Office AT LEAST an hour and a half BEFORE the scheduled start of the event. User must bring change.

Ushers: Ushers: Strongly suggested if a crowd of more than 200 is expected, or if programs or tickets must be handled. Personnel must be provided by the User. Their duty is to seat the audience, distribute programs, and inform the House Manager of questions or problems relating to the audience. They report to the House Manager. They must report to the House Manager AT LEAST an hour BEFORE the scheduled start of the event.

AMELIA CENTER THEATRE PERSONNEL:

Technical/production personnel (personnel assigned to set-up/operation of technical systems) A Technical Specialist is provided and will be present the entire time the theatre is in use. His/her duty is to supervise set-up and to assure the safe and proper operation of technical equipment. This is the only person who may unlock the doors and allow access.

* All time worked will be billed at the established rates. Please caution your participants to get proper authorization before requesting additional duties of technical personnel.

IMPORTANT INFORMATION:

USER INFORMATION:

Within 3 business days of submission, you will receive an email confirming that the technical needs can be met and your event is confirmed.

By submitting this form you understand that this form must be submitted 3 weeks prior to event. An event is not confirmed until it has been determined that technical needs can be met and the event is approved by the Division Chair and the Technical Specialist.