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Technology Hardware and Application Requests

Printable Version

Updated: 6/29/2020

Purpose: Requests for technology hardware or applications not included with campus standard setup; i.e. (printers, scanners, laser pointers, audio/video equipment, etc.)

NOTE: All approved technology hardware and application items are listed on the College Standards Spreadsheet on the ITS website.

  1. Submit a DynamicForm for Hardware/Software Purchase Review quote (GCSCNet). Users must provide the following information on the form.
    1. Department/Division chairs requesting hardware
    2. Employee’s name requesting the item.
    3. Type of technology hardware or application requested
    4. Location/room # where hardware is to be installed
    5. Number of items being requested
    6. Date needed by
    7. Justification for request.
  2. The request must be approved by the department /Division Chair.
  3. ITS Technicians will verify that the technology hardware or software application will work with staff/faculty existing computer equipment.
  4. Requests for hardware or software that are not on the approved standards list must go through the variance process.
    1. Hardware /software with supporting documentation will be supplied to ITS for initial review.
    2. Security documents must accompany requests.
    3. All contracts must accompany the request.
    4. Will the software be used campus wide or for a specific course area.
    5. Plan for maintenance and replacement costs will accompany the request.
    6. After review the request will go to the IT Standards Committee for review/approval
  5. A quote will be obtained from the approved vendors.
  6. A Purchase Requisition will be completed and emailed to the requesting department along with the approved quote.
  7. Upon receipt of the hardware/software, the ITS Executive Administrative Assistant will have a work order created for installation. The department will be notified by the assigned technician.
Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status. All questions or inquiries regarding compliance with laws relating to non-discrimination and all complaints regarding sexual misconduct or discrimination, may be directed to Lee Wood, Executive Director, Human Resources/Title II/504/Title IX Coordinator and Employment Equity Officer, Gulf Coast State College, 5230 W. US Highway 98, Panama City, FL 32401.