Menu

Work Study

FEDERAL WORK STUDY (FWS)

Federal Work Study is a need based, federally funded employment program that allows students to earn money through on-campus or off-campus employment to help with educational expenses. Students are required to fill out the FAFSA to determine eligibility.  Please contact FWS@gulfcoast.edu for more information.

  • Application Process

    Complete & Submit a FAFSA

    • Complete and submit a FAFSA at www.fafsa.ed.gov.
    • Make sure to check Lighthouse account for any additional requirements that may be needed to complete the FAFSA.

    Fill out the Student Worker Pre-application online

    • The Student Employment Application will be forwarded to either:
      • Work-study Placement:  FWS administrator in the Financial Aid Department.
      • Student Assistant Placement: Kim Hoyt, Cooperative Education Coordinator, located in ATC Room 150-A.

    Employment Eligibility Review

    • The administrators will review applications for employment eligibility.
    • Applications for eligible students are then forwarded to hiring departments for consideration.

    Qualifying Students

    • Qualifying students may be selected to interview with hiring department.
    • The department supervisor is responsible for the final hiring decision.

    If Hired

    • If hired, the student will need to complete the GCSC “Student Employment Package” and Work Authorization Form.
    • These documents will be provided to the student either by the department supervisor, the Financial Aid Office, or Kim Hoyt.
  • Schedules

    Credit Hour Requirement

    • How many credit hours must I be enrolled in to participate in FWS?

      • The student must be enrolled in at least 6 credit hours per semester.

        • This rule also applies to the summer term.

    Available Jobs

    • What types of jobs are available?

      • Most positions are clerical and customer service oriented. There are several positions available that offer opportunities to tutor both college and elementary (K-5) level students. An attempt is made to match your major of study with a related department but it is not guaranteed.

    Maximum Work Hours per Week

    • How many hours can I work?

      • Students can work up to 20 hours per week. Number of hours a student is eligible for is determined by a student’s unmet need in his/her financial aid budget.
      • Unmet need is calculated by…
        • Cost of Attendance – Expected Family Contribution (EFC) = Financial Need
        • Financial Need – All Financial Aid Awarded = Unmet Need

      • A student’s unmet need is divided by the number of “work weeks” in a semester and up to 20 work hours per week.
      • The FWS Administrator will determine number of hours/week student is allowed to work and will report number on Student’s Work Authorization Form.

    Non Pell Grant Eligible Students

    • I am not eligible for the Pell Grant; Do I still qualify for FWS funds?

      • Maybe. FWS awards are based on unmet need in your financial aid budget. Even though a student may not qualify for the Pell Grant, they still may have unfulfilled “unmet need”.

    FWS Advantages

    • Are there advantages to participating in FWS?

      • Yes. Income earned under the FWS program can be excluded in calculating financial aid eligibility on your FAFSA; be sure to report these FWS earnings in question 44c.
      • You earn on-the-job experience that can be applied to future employment endeavors and help you further develop your reference list on a resume. Flexible work schedules that accommodate your school schedule. By working on campus you can save on commuting costs. 

    FWS Wages

    • How often are students paid? How much can I earn per hour?
      • Students are paid once a month, generally the last week of the month.
      • Students are paid the current minimum wage for the State of Florida.

    • Are FWS earnings taxable?

      • Yes, FWS earnings are considered taxable income. The Business Office will mail out W-2s by the end of January.

        • If you consent to electronic W-2s on Lighthouse, you can view and download a copy of your W-2 under the “Employee” tab.

    Work-Study vs Student Assistant

    • Can I work both a Work-study and Student Assistant position?

      • No. A student must choose either to work under the Work-study or Student Assistant Program.

    Applying for FWS

    • Do I need to apply for FWS each year to continue receiving it or to be considered?

      • You are required to fill out the FAFSA every academic year.
      • Please email FWS@gulfcoast.edu to update application and extend consideration beyond the original academic year you applied for.
  • Information for Federal Work Study Students
       
    Orientation Must be completed by end of the first day of employment. Student Worker Orientation is available online.  Upon completion of the orientation, complete both the quiz and Acknowledgment form. Forward a copy of the Acknowledgment form to the Financial Aid Office.
    Schedule Your department supervisor will develop a schedule with you that should not interfere with class hours. Students are not permitted to work during scheduled class times.
    Timesheets Timesheets are must be submitted in Lighthouse around the 21st of each month (with the exception of holiday breaks). Your department supervisor will receive an email from payroll specifying when the time sheets are due. Make sure that you report your time worked on a work-study time sheet. You should not work more than 20 hours per week. If your time sheet is submitted after the due date, you will not receive payment until the following pay period.
    Direct Deposit FWS students have the option to either pick-up their check in the Business Office or can opt to use direct deposit.
    Taxes FWS funds are considered taxable income. You may be required to file taxes. For further assistance, please refer to IRS regulations at www.irs.gov or discuss with a professional tax preparer.
    Studying Work-study does not mean that time on the job is dedicated to study time for classes. If you have completed all of your tasks for the day, you may study on the clock with your supervisor’s permission.
    Calling Out Contact your direct supervisor if you plan on being absent from work or will be late. You will need to make arrangements with your supervisor to make up missed hours.
    Dress Code Ask your supervisor about dress code policies for your particular department. In general, students are expected to have a clean and neat appearance; keep in mind that you are representing GCSC.
    Tuition & Fees / Bookstore Vouchers FWS funds cannot be applied to your tuition/fees or bookstore charges. Funds are earned through work and cannot be awarded in advance.
  • Information for Department Supervisor
       
    Hiring Process
    1. Supervisor requests a Student-Employment allocation by submitting an email to FWS@gulfcoast.edu that includes:

      • A detailed job description
      • Supervisor information
      • Preferred student-employee availability
    2. Student submit a "Student-Employment Pre-application" online
    3. Student-Employment committee screens pre-applications
    4. Student-Employment committee forwards pre-applications to supervisor
    5. Supervisor reviews pre-applications
    6. Supervisor schedules and conducts interviews
    7. Supervisor recommends student(s) for hire by sending an email to FWS@gulfcoast.edu
    8. Student-Employment committee contacts student to offer employment
    9. Student-Employment committee completes a "Student-Employment Work Authorization"
    10. Student completes Student-Employment Hiring packet and submits it to Human Resources
    11. Human Resources on-boards Student-Employee
    12. Student-Employee reports to supervisor and begins employment
    Orientation Student-Employees must review GCSC's "Student-Employee Orientation" and submit an acknowledgment to Human Resources.
    Student-Employee Work Authorization Student-Employee Work Authorization forms stipulate the number of hours a student is allowed to work per week and the start/end dates for the semester.
    Work Schedules In general, students may work up to 20 hours per week. Reference the student’s work authorization form to determine their allotted hours/week. Students are not permitted to work during scheduled class times. If a student works more than 5 hours in a day, they will need to take an unpaid 30 minute break.  
     Timesheets Time sheets must be submitted online using Lighthouse by the 21st of each month. The Business Office will send out an email with specific due dates. If time sheets are not turned in on time, the student will not be paid until the following pay period. 
     Rehiring of a Student-Employee If a student has worked under FWS or as a student assistant in previous semesters (or academic year), they are not required to undergo the entire application process again. The supervisor will need to contact the FWS Administrator to request a Work Authorization Form for the student.
     Termination of a Student-Employee If a student is interested in placement in your department, make sure they fill out the pre-application for work-study. In the question regarding a specific department they would like to work for, have the student report your department and the supervisor’s name. 
     Referring a Student-Employee If you would like to request a FWS position for your department, please send an email request to FWS@gulfcoast.edu
Top